Aster

For organisers

Create and run events end to end. These guides cover setting up an organiser account, building an event (format, route, start/finish, registration, categories), managing it live from your dashboard, handling safety alerts, and publishing results.

Creating an event is free, and so is building and fully previewing it before anyone joins. But there's no free registration allowance: an event can't take any registrations at all until you subscribe to an Event Organiser plan, and the tier you choose sets the cap (100, 500 or 1,000, with a larger enterprise option). See pricing for the current shape. (A team or club hosting a members-only meet-up is a different model and isn't affected — see Become an organiser.)

Step-by-step walkthroughs

Detail

Become an organiserSet up an organiser account so you can create and run events.Quick-start checklistAn end-to-end checklist from setting up your account to publishing results.What to tell your riders before the eventA ready-to-share briefing so your participants arrive set up and trouble-free.Create an eventStep through creating an event: host, activity, format, privacy, timing, then add the route and go live.Event formatsThe five event formats: meet-up, sportive / gran fondo, race, time trial and point-to-point, and how each times, ranks and finishes.Walkthrough: a mass-start raceSet up and run a mass-start race from scratch, with the gun, the line and the leaderboard.Walkthrough: a sportive or gran fondoSet up a mass-participation timed activity that records personal times but never a ranking.Walkthrough: a time trialSet up and run a time trial where athletes start individually and race their own clock.Walkthrough: a meet-up or point-to-pointSet up a social meet-up or a point-to-point event with checkpoints.Routes, start and finish linesUpload a GPX, build a route in the app, or reuse one from your library, then set start and finish lines and add laps.Courses, checkpoints and feed stationsReuse one course across several events, place point-to-point checkpoints, and mark feed stations along the route.Registration and categoriesControl how athletes join, cap the field, group athletes into categories, and assign bibs.Running the event on race dayUse the organiser dashboard to start the event, watch athletes, fix problems on individual entries, and message participants.Event lifecycle and rider statusesThe states an event moves through, the statuses a rider can have, and what changes each.Messaging your ridersThe three ways to reach participants: the event feed, a direct broadcast, and the alert thread, and when to use each.Handling alertsHow an athlete's alert reaches your dashboard, how to respond and resolve it, and what Aster's Alert does and does not do.ResultsHow the live leaderboard relates to official results, how sportives publish neutrally, and how to export and replay a finished event.Festivals and series (multi-race events)Group several events under one page, share a course between them, and run festival-wide checks.Your organiser profile, sponsors and audience reportControl your public organiser page, feature sponsors on your events, and show partners the audience your event reached.

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