Your first event, start to finish. Each step links to the detailed guide. Work top to bottom and you'll have a fully set-up, ready-to-run event.
A. Before you build the event
- Create your organiser account (or use a team you run): name, handle, logo, description. Become an organiser
- Add anyone who'll help as an admin, so race-day duties can be shared.
- Have your route ready, or plan to build one in the app: a GPX file (from Strava, Komoot, Garmin or similar), or nothing at all if you'll draw it on the map yourself. Not needed for point-to-point, which uses checkpoints instead.
- Know your timing: the exact start date, time and the event's local time zone.
B. Build the event
- Choose the activity (ride or run), then pick the format — every format is a card and none is preselected, so you must choose one: meet-up, sportive / gran fondo, race, time trial or point-to-point. Event formats
- Choose privacy: public, unlisted or private. (Defaults to unlisted; pick public straight away if you want to.) Public, unlisted and private events
- Know your registration plan. Creating, building and previewing are free, but an event can't take any registrations until you subscribe to an Event Organiser plan — there's no free allowance. The tier you choose sets the cap (100, 500, 1,000, or a larger enterprise option). Registration and categories · pricing
- Name it, choose the host (organiser account or team — locked once created), and group it into a festival if it's part of one.
- Set the start time and time zone. Double-check the zone; the app auto-detects it, but confirm it got the right one.
- For circuits: turn on laps and set the count now — laps can only be set at creation, there's no way to add or change them afterwards. (Not offered for point-to-point or meet-up.)
- Set a tracking cutoff if you need one. (Not offered for meet-ups.) Whether it marks timed-out athletes DNF or finished can be changed later from the Event Day tab; the default is DNF. Every format except a meet-up can record a DNF — a sportive or point-to-point is unranked, but an early ender there is still DNF, the same as abandoning a race or time trial. A meet-up is the one format where ending early always lands as Finished.
C. Route and timing
- Add your route: pick a saved route from your library, upload a GPX, or build one in the app by tapping points on a map — or, for point-to-point, place your checkpoints instead. None of this blocks creating the event; add or change it afterwards from the Course tab. Routes, start and finish lines
- Confirm the start/finish line the route suggested. Adjust the position and detection radius if needed. Timed formats (race, time trial, sportive / gran fondo) won't go live automatically without this — a warning tells you so right after you create the event, and again on the Event Day tab if it's still missing. Meet-ups don't need it.
D. Registration
- Set how athletes join: open, managed or ballot. Registration and categories
- Add your categories (with wave start times if you use them).
- Set capacity and the registration open/close window if you need them.
- Build the registration form (questions and a waiver) if you're using managed registration.
- Choose bib assignment: automatic or self-entry.
- Add images on the Summary tab, then open the event page yourself to check it reads well.
E. In the week before
- Share the event link (and access code, if private).
- Post a welcome update to the event feed.
- Remind athletes to install the app, register, and open the event once with signal so it's cached for an offline start. Register for an event
- Confirm your on-the-ground emergency plan. Aster's Alert notifies the people watching an athlete's ride, not a rescue service, so it's no substitute for calling for help. Alerts and crash detection
F. Race day
- Open your organiser dashboard. Running the event on race day
- Check the participant list: athletes showing as registered/started.
- There's nothing to switch on — the event goes live on its own at the scheduled time (or on the first athlete's ping). For a race, you can still tap Start Race Now on the Event Day tab to fire the gun yourself for precision instead of waiting.
- Watch the field on the live map and leaderboard.
- Keep an eye out for Alerts and respond. Handling Alerts
- Use force finish / mark DNF / reset / withdraw for any athlete whose tracking needs a hand.
G. After the finish
- Publish results. Results
- Export results (CSV) for your records or your federation.
- Post a recap to the event feed and thank everyone.
Good to know: once an athlete finishes (or is cut off), their result freezes. Late GPS data never changes a finisher's time or position, so your results stay clean.